Greetings sentence and responding

Hello, Bonjour, Hola, Salaam, Guten tag, Hello, Здравстуйте!

It’s the first word you learn in any new language, the basic sign of welcome that shows your intent to talk to someone. Most likely, you learned the basic English greetings before you even started investing time in your language skills. But if you want to make the most of your first impression, there are a ton of more colourful ways to say “hello”.

Do you want to know the most professional way to greet colleagues on a video call? Some slang terms to begin a text to your little cousin? Or a specifically British-English “hello” to amuse the bus driver on your next trip to London? This ultimate list will guide you through the words and phrases to greet anyone in English with confidence.

Formal greetings

Sometimes you need to use more formal or business language to keep a professional tone. Here are the most common situations when such greetings are necessary:

• job interview
• business meeting
• communicating with top management or CEO
• chatting with a new colleague
• having a conversation with clients
• showing respect to an older person
• speaking with someone you barely know

Use the following salutations to start a formal conversation in any of these situations.

1. How do you do?

If you are looking for a VERY formal phrase for someone you meet for the first time, this one will be the most suitable. While this salutation is quite uncommon today, you can still hear it from older people.

“Hello. How do you do?” is perfect for a business dinner or a formal event, such as a conference. As per professional speech in every language, the most appropriate response is neutral or positive “I’m doing well thank you / Fine, thank you” to keep some distance, even if you are actually having a very bad day!

 

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If used as a formal greeting, sometimes “How do you do” is, strangely, used as a statement rather than a question. This most often happens when shaking hands with someone for the first time. It is easy to hear if this is the case: there will be no inflection at the end of the sentence. In this instance, the correct response is to repeat the question back to the asker in the same flat tone, “How do you do?”

2. Nice to meet you / Pleased to meet you

This is one of the respectful greeting examples you can use replying to someone you meet for the very first time. For example:

• A: Good morning. I’m Alex White from [Company].
• B: Nice to meet you, Mr. White.

When people meet, it is a common practice to shake hands. A handshake generally lasts for a few seconds, which gives enough time to say “Pleased to meet you”.

3. How have you been?

This is a polite way to ask “How are you?” when you have not seen a person for a long time. Ask this question only if you have met someone before.

• A: How have you been?
• B: I’ve been busy working a lot. How about you?

The best way to ensure that your greetings sound natural and confident is to practice them aloud, preferably with a fluent speaker to give you pointers. No-one to practice with? Find your perfect tutor.

4. Good Morning / Good Afternoon / Good Evening

These ways of greeting people are used at different times of the day. Whether you speak with a regular customer, colleagues or new neighbors, these phrases are effective to start the ball rolling.

The greetings change depending on the time of the day. For example, “Good morning” is generally used from 5:00 a.m. to 12:00 p.m. whereas “Good afternoon” time is from 12:00 p.m. to 6:00 p.m. “Good evening” is often used after 6 p.m. or when the sun goes down.

Keep in mind that “Goodnight” is not a salutation. In formal communication, it is used to say goodbye. For example:

• It was nice to meet you. Goodnight!
• Goodnight! See you tomorrow.

To show your respect, you can also add the person’s last name to your greeting words. Usually, native English speakers tend to be more informal even in business communication and use the person’s first name after the salutation:

• Good morning, Mr. Houston
• Good afternoon, Ms. Partridge
• Good morning, Tom
• Good evening, Kelly

It is also common to say “Good morning, sir/madam” when greeting someone in a formal situation whose name is unknown. This is often heard by staff talking to customers in shops, restaurants and hotels.

Want to polish your conversational skills? Check out our article on the five main principles of small talk.

Formal greetings for letters and emails

In any language, many of the most formal conversations take place in written form: job applications, legal queries, complaints against a company. Here are the best ways to greet someone in writing when you have something serious to say.

You might also want to check out our handy guide to writing emails in English.

5. Dear Sir or Madam

If you do not know the name of the person you are sending a professional letter or email to then “Dear Sir or Madam” is the most common way to start the conversation. It is clear, respectful, and to the point. Some instances when this is useful include:

• When you are reaching out to a department you would like to work with
• When you are emailing a company

However, if you are able to find the person you want to talk to with some online research, it is much more professional to do so and send a personalized formal greeting.

6. To Whom It May Concern

This is another professional way to address an email to a stranger. It is a little old fashioned, but perfect if your formal email is going to be relevant to a group of people, or if you want to sound especially reserved. Suitable situations include:

• When you are emailing a whole department that you are unfamiliar with
• When you are sending a complaint to a company
• When sending a reference letter for someone you used to manage

7. To the Hiring Manager

If you are sending a job application or emailing an HR department about a role you would like to apply for, “To the Hiring Manager” is a very useful greeting. It is particularly helpful if you are emailing a generic company-wide “info@” inbox because it signals that your message will be about a work opportunity, and immediately instructs whoever manages the inbox to forward your message to the HR department.

8. Dear Mr X / Mrs X / Ms X / Miss X / Prof X / Dr X

If you know the name and title of someone you are sending a formal email to, it is better to begin the conversation with “Dear Mr [surname]” instead of “Dear sir or madam.”

In rare cases, the person you are emailing might use a salutation which signifies their profession. Doctors and academics who have a PhD sometimes use “Dr”, and college professors sometimes use “Prof”. Otherwise, you can use “Dear Mr [surname]” for a man, “Dear Mrs [surname]” for a married woman, or “Dear Miss [surname]” for an unmarried woman. If you do not know the marital status of a woman you are emailing professionally, you should use “Ms [surname]”. If you do not know the title of the person you want to reach, or cannot guess their gender from their name, try looking them up on Linkedin.

Be aware: even when sending very formal professional messages, most people will switch to “Dear [First name] after the first or second email exchange. Usually, the person you have reached out to will reply using “Dear [first name]”, and after this point, it is polite to address them in the same way.

Want inspiration for the next line? Check out our guide on how to start a letter and write a great hook.

Informal greetings

When it comes to a conversation with a neighbor or a chit-chat with colleagues during a coffee break, you can opt for these informal greetings. Situations where these fit naturally include:

• a casual meeting with colleagues
• having a conversation with your team at work
• networking events
• greeting neighbors
• chatting to a friend

9. Hello / Hi / Hey

As you almost certainly know already, “Hello” and “Hi” are the most popular greetings for informal situations. Generally, they are followed by the person’s name:

• Hello, Michel. How are you?
• Hi, Monica. Nice to see you!

As a rule, use “hey” with people you know well. It is perfectly okay to start a conversation with a stranger in an informal situation with “hey” too, but do not pronounce it too harshly in this case, or it can come across as rude or confrontational.

10. Morning / Afternoon / Evening

This is a friendly and warm way to greet someone in most informal situations. It sounds particularly natural if you are just walking past someone who you relate to informally but do not have time for a long chat with, such as a postman, or a neighbor, or a cafe assistant. This said, it works just as well to start a longer conversation.

11. How are you doing? / How’s it going?

This is a casual way of asking “How are you?” People prefer to ask one of these questionsafter the main greeting. Usually, it is followed by a brief, positive answer. For instance:

• A: Hello, Amanda! How are you doing?
• B: Fine, thanks. And you?

 

12. Nice to see you / It’s great to see you / Good to see you

When you have not seen a person for a while or meet somebody unexpectedly, use one of these friendly greetings. You can use them at the beginning of a conversation, or just after the initial “hello”.

• Hello, Veronica. Nice to see you there.

13. Long-time no see / It’s been a while

These common phrases are used to greet an old friend or begin a conversation with a person you haven’t seen for a very long time. These expressions are often followed by questions like “How are you?” or “What’s new?” And it is a great way to start small talk about what has happened since your last meeting.

• A: Hey, John! Long-time no see. How are you?
• B: I’m fine, thanks! What’s new?
• A: Hi, Taya. How’s it going?
• B: Good thanks.
• A: I haven’t seen you for ages.
• B: Yes, it’s been a while.

Want these phrases to feel natural? Learn them by speaking with a tutor on Preply

Slang greetings

Slang is fun to learn: it’s informal and a little bit silly, and using it signifies to someone that you’re on friendly terms. Here are some different ways to say “hello” to your good friends and younger relatives.

14. Yo!

This funny greeting came from hip-hop culture in 1990s America. It is still commonly used in the US today.

15. What’s up?

This is a very common slang greeting used a lot both in person and over text message. It is a more relaxed way of greeting a friend by asking how they are doing, and what is new in their life. It is not rude and can be used with colleagues who you are close with, as well as family members and friends.

16. Sup

This is a short version of “What’s up?”, which was very popular in America in the early 2000s. Now it is mostly only used ironically or in text.

17. Heyyy

When texting or sending direct messages, some people like to add extra “y”s at the end of “hey”. For some mysterious reason, this is most often used when flirting. The longer the tail of “y”s, the flirtier the message! More than three or four looks a little bit desperate though…